Scheduling
The schedule, without the spreadsheet.
Praxnote's scheduling layer is built for the practice administrator who manages four therapists' calendars, the solo clinician who wants self-scheduling, and the supervisor who needs to see who's where.
What it does
Calendars that map to how the practice runs.
All-therapist visibility
Practice administrators see every therapist's calendar in one view. Therapists see their own. Supervisees see their supervisor's availability when scheduling joint sessions.
Availability blocks
Therapists set windows of availability. Clients self-schedule against those windows from the portal. No back-and-forth about times.
Calendar sync
Google Calendar today; more on the roadmap. Sync respects practice boundaries, your personal calendar stays separate from your practice availability.
Waitlist management
Status flow: waiting → notified → converted/removed. Practice administrators see who's waiting, what they're waiting for, and how long it's been.
Session types
CPT-coded sessions with per-therapist rate overrides. The same code can be billed at different rates by different licensures, cleanly.
Status icons
Scheduled, signed, no-show, late-cancelled, therapist-cancelled. Each has its own icon on the calendar, at-a-glance status without a click.
Self-scheduling
Clients book against availability. Without a phone call.
From the portal: pick a session type, see open windows for the assigned therapist (or any therapist for new clients), confirm. The portal uses ProgressSteps UX so clients always know where they are.
- Practice-defined cancellation policy enforces itself in the portal
- SMS and email reminders configurable per practice
- Late-cancel and no-show fees route to the billing layer if your practice charges them
- Telehealth integrations on supported providers; native video on the roadmap
See it in your workflow
Bring Praxnote into your next session.
A 30-minute walkthrough on your real workflow, documentation, supervision, billing, or all three. We tailor the demo to the role you actually do.