Scheduling
The schedule, without the spreadsheet.
A calendar that works for the practice admin managing four clinicians, the solo clinician who wants clients to self-book, and the supervisor who needs to see where the team is on any given afternoon.
What it does
A calendar that maps to how a practice actually runs.
Every clinician's calendar, in one view
Practice admins see the whole practice at once. Clinicians see their own. Supervisees can see their supervisor's openings when they're booking a joint session.
Availability your clinicians set
Each clinician sets the windows they're available. Clients can self-book against those windows from the portal. No back-and-forth about times. No phone tag.
Calendars stay in sync
Praxnote syncs with Google Calendar and Outlook via OAuth, and accepts ICS imports from any other calendar app. Your personal events show alongside your Praxnote sessions — read-only and color-coded — so your practice availability and personal life stay in one view without mixing.
A waitlist that doesn't slip
See who's on the waitlist, what they're waiting for, and how long they've been waiting. Move clients from waiting to scheduled when an opening appears. Nothing dissolves into "I think someone emailed about that."
The right rate on the right session
Each kind of session has a code and a default rate. If a clinician's license, contract, or experience calls for a different rate, override it for them. The right number applies every time.
Status, at a glance
Scheduled, signed, no-show, late-cancel, clinician-cancelled — each has a clear icon on the calendar. You can see where the day stands without clicking into anything.
When the client books their own time
Clients book against openings. Without a phone call.
From the portal: the client picks the kind of session, sees the openings on their clinician's calendar (or any clinician, if they're new), confirms. They're guided through it one step at a time so they always know what to do next.
- The practice's cancellation policy is enforced quietly in the portal
- Reminder emails and texts go out on the cadence the practice has set
- Late-cancel and no-show fees flow into billing automatically, if your practice charges them
- Telehealth works through the providers Praxnote supports; native video is coming
See it on a real week
Walk a Tuesday through the calendar.
Bring a recent week — an availability change, a waitlist client to schedule, a session that needs to be marked no-show. We'll walk how each one plays out.