Pricing
Per active clinician. AI use included. No per-client charging. No markup on card processing. Cloud-hosted or deployed inside your own cloud — same product.
We're a small team building Praxnote into the workspace we want behavioral health to have. The first 100 practices that sign up get 20% off their tier's price, locked in — not for a year, not until renewal, for as long as you stay.
Four ways to run Praxnote
Three Cloud tiers and one Dedicated tier. The product surface is the same. What changes is who operates it, where the data lives, and how the seats are priced.
For independent clinicians and very small practices.
Annual prepay available on request — saves ≈17%
Request accessEarly access — we onboard new practices personally.
For group practices, 5–24 clinicians, supervisees included.
Annual prepay available on request — saves ≈17%
Request accessVolume discount automatic above 15 clinicians.
For larger groups (25+) or special compliance needs, on Praxnote Cloud.
Annual contracts only
Talk to usMost contracts close in 2–4 weeks.
Praxnote deployed and operated by us, inside your own cloud account.
Minimum 10 seats · annual contracts
Talk to us about DedicatedPaid pilot (30 / 60 / 90 days) before annual contract.
Prices in USD. Canadian and other jurisdictions billed in local currency. Annual prepay available on request — saves roughly 17% (two months free). All tiers include a BAA.
Every plan includes a monthly AI draft allowance generous enough that most clinicians never think about it. If your practice goes over, the overage is billed at our cost from the AI provider. We don't mark it up. Practice admins see usage against the limit in-product — no support ticket required to check.
Number of clients. Number of notes. Storage within reason. Document upload. Client portal access. Audit log. BAA. Data export when you leave. We charge per active clinician seat. That's it.
How we think about pricing
How onboarding works
Cloud onboarding is concierge today — we walk you through it on a screen-share. Self-serve sign-up is shipping soon. Here's what the first day looks like once your practice is provisioned.
Thirty minutes. We provision your practice and walk through the BAA together.
Click-through. Cryptographically logged. You get a signed copy emailed to you.
Add your first clinician seats, set roles, set CPT rate defaults. Five minutes.
Bring a recent session you'd document. Use a global skill or write your own. The AI drafts; you edit; you sign.
Send invites to clinicians, supervisors, and admins. Each gets a guided onboarding for their role.
Dedicated deployments follow a different path — they start with a paid pilot (30 / 60 / 90 days) so we can deploy into your cloud account and tear down cleanly if it isn't a fit. See the deployment page.
Frequently asked
Not yet — we're in early access and onboard each practice personally so we can hand-hold the first day. Self-serve sign-up is coming. In the meantime, request access and we'll set you up on a screen-share.
Group is for 5–24 clinicians, with the standard Cloud feature set. Enterprise starts at 25 clinicians or earlier if you need custom AI draft pools, larger audit exports, concierge onboarding, or in-country Canadian residency. Pricing on Enterprise is quoted because the right number depends on which of those you need.
Dedicated is Praxnote deployed and operated by us, but inside your AWS account. Your data never leaves your boundary. It's the right choice when your compliance or risk posture requires that PHI stay in infrastructure you own. GCP and Azure are on the roadmap. Compare Cloud and Dedicated.
By the number of drafts the AI helps you produce: session notes, treatment plans, letters, and assessment scoring. We track it at the practice level, so individual clinicians don't see day-to-day caps. Anything past the monthly limit is billed at our cost from the AI provider — no markup.
Yes. If a clinician is on leave — parental, medical, sabbatical, between cohorts — you mark the seat inactive and we don't bill for it. When they come back, you reactivate. No proration games, no minimum durations.
You export everything: clients, notes, treatment plans, and billing history, in standard formats you can take elsewhere. We hold encrypted backups for the six years HIPAA requires, then we redact them. No lock-in. No exit penalty.
Yes. Get in touch with details about your program and we'll structure something that fits.
Yes. A BAA is included on every paid plan and during the trial. Request one here.
Two doors, same product
Cloud is in early access — we onboard practices personally. Dedicated starts with a paid pilot inside your AWS account; you keep the keys.